Wycliffe Exhibition Grounds

Parks, Trails and Recreation Facilities Brochure

Wycliffe Exhibition Grounds is 23 hectares and has been operated and maintained by the RDEK since 2010. Events held at the grounds include various riding clubs' practices and events, 4H Show and Sale, the annual Cranbrook Pro Rodeo, and weddings. Wycliffe Exhibition Grounds is located on Wycliffe Park Road, between Cranbrook and Kimberley.

Address: 5325 Staples Rd, Cranbrook, BC - V1C 7C3

Directions to Wycliffe Exhibition Grounds from Cranbrook: Heading northeast on Highway 95 from Cranbrook, take the exit to get on Highway 95A – Airport/Kimberley. Continue on Highway 95A for 5 km. Turn left onto Wycliffe Park Rd. Drive 11 km and take the slight right onto Staples Rd. 

Equestrian Facilities

Includes an outdoor riding arena, announcer's booth, spectator stands, multiple pens and stalls for livestock, a washhouse (wheelchair-accessible washroom facilities and a shower), dressage ring, mountain and cross country trails, multiple outhouse facilities, and lots of parking.

Map of grounds: CLICK HERE

Main Arena

The open arena is 80m x 40m in size and is surrounded by 1.5-meter metal fence. It is surrounded by bleachers on the south and west sides. The announcer’s booth is on the north side of the arena, with the animal pens on the north, east and west sides. Throughout the operating season, the arena is groomed as required by user groups in addition to maintenance operations.

Dressage Ring

The dressage area is 20m x 60m in size. The jumping warm-up area is approximately 50m x 30m.
 

Pens and Stalls for Livestock

There are sixteen (16) stables that are a combination of metal and wood construction. Each stable can hold one (1) animal or maybe two (2) animals each depending on the animal’s size. In addition, there are twenty (20) pens and corrals of various sizes that can hold multiple animals.

For use of these facilities, please find information below.

Annual Passes

Annual passes may be purchased by filling in the application form below. The individual or family annual pass allows the pass holders to utilized to utilize the pony track, mountain, and cross-country trails at the Wycliffe Exhibition Grounds. The pass holder may also utilize the warmup/dressage and main arena if there are no bookings listed in the calendar.

Annual Pass Application (Individual or Family)

Drop-In Day Pass

The individual day pass allows the pass holder to utilized to utilize the pony track, mountain, and cross-country trails at the Wycliffe Exhibition Grounds. The pass holder may also utilize the warmup/dressage and main arena if there are no bookings listed in the calendar.

Drop-in passes are required for any use of the grounds not associated with an event authorized by a facility use permit, or if the individual does not have an annual pass. 

Day Pass Application (Individual)

Yardage for Travelers

Please fill in the application for yardage below. There is an option to pay fees on-site via the on-site fee vault. This vault accepts cash/cheques and is checked regularly. 

Overnight Yardage Application

Event Spaces

There are two primary event spaces, which include the Artha Rose Centre (meeting rooms, washroom facilities, full kitchen with grill, walk-in freezer, and fridge), the Henderson Building (large enclosed pavilion with side building), multiple outhouse facilities, and lots of parking.

Map of event area: CLICK HERE

Artha Rose Centre - Main Floor and Kitchen

The full commercial kitchen includes a walk-in fridge and freezer, two additional fridges, a salad bar with cooling system, a store with BBQ and an oven. The main floor also has a side room that could be used for additional storage.  

Main Floor
Capacity:  10 People
Area:         44.5 square meters / 479 square feet
Dimensions: 8.8 m x 5 m  / 29’ X 16.5’ 

Kitchen
Capacity:  5 People
Area:         44.5 square meters / 479 square feet
Dimensions: 8.8 m x 5 m  / 29’ X 16.5’ 

Entry Way
Capacity:  5 People
Area:         11 square meters / 120 square feet
Dimensions: 3.7 m x 3 m  / 12’’ X 10’ 

Office
Capacity:  2 People
Area:         7.4 square meters / 80 square feet
Dimensions: 2.4 m x 3 m  / 8’ X 10’ 

Access to Artha Rose Centre
The Artha Rose has the following entrances:
•    South Side –Accessible Entrance to Kitchen
•    West Side – Main Floor Entrance with steps
•    East Side – Door 1 -Kitchen Entrance with Steps
•    East Side – Door 2 – Main Floor Entrance with Steps
•    East Side – Door 3 – Upstairs Meeting Room Entrance with steps
•    East Side Door 4 - Basement emergency exit with steps

Washrooms 
There are two washrooms on the main floor of the Artha Rose Centre including one accessible bathroom. 

Utilities
Temperature Control:    Yes – Baseboard heating 
Electricity:         Yes
Water:            Yes – Non potable 

Included in rental:

  • Main Floor
  • Kitchen
  • Two offices
  • Walk-in Fridge and Freezer
  • Two Additional Fridges
  • Salad Bar with cooling system
  • Stove with BBQ Top
  • Oven
  • Buffet Area
  • Microwave
  • Two double sinks

Items NOT included in rental:

  • Cutlery
  • Plates and Dishes
  • Serving Utensils
  • Pots and Pans
  • Tables or Tablecloths
  • Chairs or chair covers
  • Garbage or Recycling Removal
  • Decorations
  • Ice Machine or Ice
  • Set-up and take down services
Artha Rose Centre - Upstairs Meeting Room

The upstairs meeting room may be used for a host of options. Note the upstairs meeting room is only accessible via two staircases. 

Meeting Room
Capacity:  50 People
Area:         151 square meters / 1,628 square feet
Dimensions: 13.4 m x 11 m  / 44’ X 37’

Access to Artha Rose Centre
The Artha Rose has the following entrances:
•    South Side –Accessible Entrance to Kitchen
•    West Side – Main Floor Entrance with steps
•    East Side – Door 1 -Kitchen Entrance with Steps
•    East Side – Door 2 – Main Floor Entrance with Steps
•    East Side – Door 3 – Upstairs Meeting Room Entrance with steps
•    East Side Door 4 - Basement emergency exit with steps

Washrooms 
There are two washrooms off the upstairs meeting room. 

Utilities
Temperature Control:    No. Space heaters are available.
Electricity:                     Yes
Water:                           Yes – Non potable 

General Decorations and Clean-Up Policy
Decorations may be affixed to walls via nails, staples, or tape. All decoration and attachments must be removed for clean-up. Floors swept. Tables and blue bins returned to the smaller pavilion. 

Included in rental:

  • Upstairs meeting room
  • 100 office chairs
  • 10 Plastic folding tables
  • 10 wood folding tables

Items NOT included in rental:

  • Internet or AV Equipment
  • Tablecloths
  • Chair covers
  • Garbage or Recycling Removal
  • Decorations
  • Ice Machine or Ice
  • Set-up and take down services
The Henderson Pavilion

This large open floor plan building has a concrete floor, multiple power outlets, and adequate lighting with access doors to a side pavilion. This is a multi-use building with uses such as wedding receptions, trade shows, dog shows, grad reunions, family reunions, and many others.

The Henderson Pavilion
Capacity:       Non-fixed seating ~580 People 
                      Standing Space ~ 1390 People
Area:              546 square meters / 5,880 square feet
Dimensions:  15 m x 36.5 m  / 49’ x 120 ’ 

Access to Pavilion
The Pavilion has 5 entrances:
•    West Side – Bifold doors (7’ wide)
•    West Side - Through the smaller pavilion sliding door (8.5’ wide)
•    South Side – Overhead door (15’ wide)
•    East Side – Door 1 - Bifold Door (7’ wide)
•    East Side – Door 2 - Bifold Door (7’ wide)

Washrooms 
There are no washrooms within the Henderson Pavilion, but there is a washhouse nearby with two flushing toilets. 

Utilities
Temperature Control:    None. 
Electricity:                      Yes - Electrical Outlets are located at waist height every 20’ and is 240V
Water:                            None 
Planning note:                Propane heaters are allowable for heating options
                                       Candles are allowable if they are in contained vessels 

General Decorations Policy
Decorations may be affixed to walls via nails, staples, or tape. All decoration and attachments must be removed for clean-up. 

Included in rental:

  • Henderson Pavilion and Smaller Pavilion
  • 20 Green Picnic Tables
  • 17 – 45 gal blue bins for use as garbage or recycling cans
  • Trolly to move Tables
  • 25’ Moveable Bar
  • 10’ x 20 ‘ x 7” Plywood Stage

Items NOT included in the rental: 

  • Tablecloths or linens
  • Chairs or chair covers
  • Garbage or Recycling Bags
  • Garbage or Recycling Removal
  • Decorations
  • Set-up and take down services
  • Cleaning supplies
Wash House

The washhouse is located across from the Artha Rose Centre and has two compartments:
•    The First Compartment has: One with a rustic double shower, 1 toilet and 2 sinks
•    The Second compartment has:  3 sinks and 1 toilet

Outhouses
Currently, there are two (2) single and one (1) quad outhouse on the grounds. 

Utilities
Water:            Yes – Non-potable 
 

Field Space - Parking and Camping

The Wycliffe Exhibition Grounds has two primary areas for event parking. One area is located directly beside the Henderson Pavilion in front of the Solar Panel Array. The second is to the Southeast of the Henderson Pavilion. Overnight camping is available for group events.  

Main Parking
The main parking area can accommodate approximately sixty (60) vehicles, with a secondary site for thirty-five (35) vehicles. In cases where more parking is required, there is an overflow parking area.

Overflow Parking
Wycliffe Exhibition Grounds can accommodate up to one hundred (100) vehicles.

Overnight Camping
Available for group events, while there are no services, the grounds could comfortably accommodate up to twenty (20) Recreational Vehicles.

Event Field
Capacity:      100 Vehicles / 20 Recreation Vehicles
Area:             546 square meters / 5,880 square feet
Dimensions:  15 m x 36.5 m  / 49’ x 120 ’ 

Access to Fields
The Field may be accessed through two entrances:
•    Primary Entrance – Directly to the left of the main gate
•    Secondary Entrance – South Access Road behind the Henderson Pavilion

Utilities
Electricity:         None 
Water:               None
 

Additional Information
Liquor

Any request for liquor to be served on-site requires a Special Event Liquor License issued by the Liquor Control Board. The information you will need to apply is as follows:

City, district, or Indigenous Nation:    Regional District of East Kootenay
Location:    Wycliffe Exhibition Grounds
Event Address:    5325 Staples Rd, Cranbrook, BC V1C 7C3

In addition, the Regional District of East Kootenay must be added as additional insured on commercial general liability insurance. Minimums for insurance will vary depending on the event. 

Event Planning Note: 
If you are hosting an event where you are requesting to have alcohol on-site it is recommended, you bring in additional washroom facilities based on the capacity of your event:
•    Non-fixed seating – 15 portable toilets minimum
•    Standing room – 25 portable toilets minimum

Vendors

Vendors or caterers at the event should have all applicable licenses for the services they are providing.

Noise

Noise Control is governed by the Noise Control Regulation Bylaw. In general, quiet hours at the Wycliffe Exhibition Grounds are between 11:00 p.m and 7:00 a.m. 

Domestic Animals

The facility does not allow pets except for certified guide dogs or if an exception is made with approval in a facility use permit.

Booking Information for Events

If you would like to book the facilities, please check the calendar below for availability, and contact Environmental Services for the next steps at environmentalservicesdept@rdek.bc.ca

Request a facility tour here: Request A Facility Tour Form

Helpful Links:

•    Here is a link for an insurance option https://miabc.eventpolicy.ca/.
•    User Fee Bylaw

Please contact the Environmental Services Department at 250-489-6900 or environmentalservicesdept@rdek.bc.ca.if you have any questions.

Calendar:

Last edited: Wed, January 18, 2023 - 8:40:26